PRIVACY POLICY

1. Introduction

Fusion Cheerleading (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our website, services, and programmes

2. Who We Are

Fusion Cheerleading is a cheerleading academy providing training, classes, competitions, and events for athletes of all ages.

3. Information We Collect

We may collect and process the following personal data:

- Personal Details including Athlete’s name and date of birth

- Parent/guardian names (where applicable)

- Address

- Contact Information, Email addresses, Phone numbers, Emergency & Medical Information

- Emergency contact details

- Relevant medical conditions, injuries, or allergies

- Booking & Payment DataClass bookings and attendance records

- Payment details (processed securely via third-party providers)

- Media/Photographs and videos taken during training, events, or competitions

- Website DataIP addressBrowser type and usage data via cookies

4. How We Use Your Information

We use your data to:Manage memberships, bookings, and attendance

Communicate important information (schedule changes, cancellations, events)

Ensure the health, safety, and wellbeing of participants

Process payments and maintain financial records

Promote Fusion Cheerleading through photos/videos (where consent is given)

Improve our services and website experience

5. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

Consent – for media use and certain communicationsContract – to deliver coaching services and manage bookings

Legal obligation – for safeguarding and record-keeping

Legitimate interests – to operate and improve our academy

6. Sharing Your Information

We do not sell your personal data. We may share data with:Coaches and authorised staff (for operational and safety purposes)

Payment processors (e.g., Stripe, GoCardless)

Booking platforms or management systems

Governing bodies or competition organisers (where required)

Emergency services in the event of an incident

All third parties are required to handle your data securely and lawfully.

7. Data Storage & Security

Data is stored securely using password-protected systems and trusted platforms.Access is limited to authorised personnel only.We take appropriate technical and organisational measures to protect your data.

8. Data Retention

We retain personal data only as long as necessary:

Active members: for the duration of participation

Former members: for a reasonable period for legal, safeguarding, and administrative purposes

Financial records: retained in line with UK legal requirements

9. Your RightsUnder UK data protection law, you have the right to:Access your personal data

Correct inaccurate or incomplete data

Request deletion of your data (“right to be forgotten”)

Restrict or object to processing

Withdraw consent at any timeLodge a complaint with the Information Commissioner’s Office (ICO)

10. Photography & Media Consent

Photos and videos may be taken during sessions, events, and competitions.These may be used for marketing, social media, and promotional materials.Consent will be requested, and you may opt out at any time by contacting us.

11. Children’s Data

We collect and process children’s data only with parental or guardian consent.We take extra care to ensure children’s data is handled safely and appropriately.

12. Cookies

Our website may use cookies too: Improve functionality and user experience

Analyse website traffic

You can control cookie settings through your browser.

13. Third-Party Services

We may use trusted third-party services for:

PaymentsBooking systems

Communication tools

These providers have their own privacy policies, and we recommend reviewing them.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

15. Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact Fusion Cheerleading via our website or official communication channels.